how to Outlook add-ins solution

How to increase your productivity using DS Development Outlook add-ins

Our Outlook Add-ins

Bells & Whistles for Outlook
Easy Mail Merge
Auto Reply Manager
Auto Follow Up
SilentMail for Outlook

 DS Development Outlook add-ins - concept

All our Outlook add-ins are designed for Outlook productivity targets: no matter how you are using Outlook, we are sure one or more of our Outlook add-ins can easily match your needs, helping you to compose and manage emails faster and better.

The concept of the DS Development Outlook add-ins relays on the following real-live, common situations:

when composing emails, we all deal with repetitive blocks of email text, even if it's a greeting line, a business proposition, a set of help instructions or a simple email signature;

 for various occasions, everyone has to send the same email to several people, like a business newsletter or a Christmas email;

we all have holidays: using an email autoresponder for such periods will help you stay away from your computer for a while;

 upgrading your computer is likely to happen once in a while, so you need a way to migrate your contacts to the new Windows installation.

To meet such common demands, we developed a range of Outlook add-ins. Our add-ins concept is simple: make Outlook work harder for you!

 Outlook add-ins - practical functionality examples

Below you can find a set of links to other DS Development pages, detailing how to use each of our Outlook add-ins for common tasks. If you wish to suggest us new ideas for Outlook add-ins, you are welcome to contact us.

how to send automatic emails with our Outlook autoresponder add-in;

how to create and send a personalised Outlook newsletter;

 how to automatically insert greetings when replying to Outlook email messages;

how to mass extract email addresses from Outlook emails;

how to predefine and use Outlook email templates when composing Outlook messages;

how to automatically forward or redirect an incoming Outlook email;

 how to manage Outlook add-ins.

 Other resources for Outlook add-ins

Here is a list of links pointing you to 3rd party web sites were you are likely to find information related to Outlook add-ins and Outlook troubleshooting:

Slipstick Systems - utilities, add-ins, how to's and other solutions for Microsoft Outlook and Microsoft Exchange;

HowTo-Outlook - provides help and news for Microsoft Office Outlook and Microsoft Outlook related add-ins;

Microsoft Office Marketplace - find third-party products and services on the Office Marketplace that complement Office, such as add-ins, templates, live support and more;

 Office Zealot - home of the Microsoft Office system enthusiasts.
All our Outlook add-ins support Microsoft Office Outlook 2007 and Microsoft Windows Vista (32/64). For add-in management purposes, we offer you for free the Outlook Add-ins utility: using this program, you can easily manage all your Outlook add-ins (enable/disable). This Outlook add-ins utility is installed as part of the Bells & Whistles add-in installation: if you choose to uninstall Bells & Whistles, you have the option to keep the add-ins utility for free.

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how to Gmail folders in your mail client configuration

The [Gmail] subfolders represent the special labels visible in the Gmail web interface: All Mail, Drafts, Sent Mail, Spam, Starred and Trash.

[Gmail]/All Mail contains all of your messages in Gmail, including your sent and archived messages. Any messages that you see in your inbox will also appear in the [Gmail]/All Mailfolder.

If you save any drafts in the web interface, they can be found in the [Gmail]/Drafts folder. We recommend that you set this folder as the drafts folder for your email client, so that any drafts you save in your client will be waiting for you in the web interface as well.

Moving a message to [Gmail]/Trash in your email client will move the message to Trash in the web interface and will mark the message for permanent deletion. Moving a message to[Gmail]/Spam will report the message to Gmail as spam and will also mark the message for permanent deletion. We strongly recommend that you do not set either of these folders as the trash folder for your email client.

Please note that you cannot remove the [Gmail] subfolders from your email client.

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how to Backup your Outlook Express Data

Outlook express data consists of the several parts


1. Email Messages:

From the Outlook Express menu select Tools | Options | Maintenance and click the StoreFolder button. You see a dialog with the name of the directory that has your mail files. If you look in that directory you find files named after your mail folders and news groups. They all have a .DBX suffix. Outlook Express keeps all messages in these database files. If you make copies of these files regularly, you'll have a safe backup of your OE mail. 

Restore (if necessary): To restore the backup data, just copy it back to the directory. You can selectively restore folders by just copying specific files back. Alternatively, you can use OE's File | Import | Messages feature to import one or more of the backup folders. Email Account Settings

As far as we know, the procedure works for all kind of email: The regular SMTP / POP3 based email, MAPI, IMAP or even the free Hotmail Account, that is built into Outlook. For Hotmail, however, some messages and settings might be stored only at the Hotmail server ( = somewhere at Microsoft !) and not on your local PC.

2. Account settings:

Data about your mail and news accounts are stored in the registry key HKEY_CURRENT_USER\Software\Microsoft\Internet Account Manager. To save this data, start RegEdit and select that key in the left-hand pane. Then from the menu select Registry | Export Registry File. Save the file to a name like "outlook.reg". 

 Restore (if necessary) To restore the account settings, right-click the .REG file and select Merge.

Note: As an alternative, you can save the data one account at a time through Outlook Express: click Tools | Accounts | Export and specify the name of the file to save the settings. Be sure to save this information for every account. 

3. Address Book

Getting the data out of your address book for safekeeping is relatively easy. From the menu select File | Export | Address Book and select the comma separated text file as your output format. Then select the fields you want to export. To make sure you know where the backup is going, give a full path name. To restore the address book or to get your addresses onto a new system, the process is not quite symmetrical. Select File | Import | Other address book and select the text file option again. You'll be given a list of fields to import. Since you're importing a file that was created by Outlook Express, you usually don't need to make any changes here. After that, click your way on through the wizard and you'll get your address book back. 

4. Mail Rules

The mail rules are stored at HKEY_CURRENT_USER\Identities. If you run Regedit and export this entire subkey to a file the same way you did with account settings: from the menu select Registry | Export Registry File. Save the file to a name like "rules.reg". 

Restore (if necessary):  Under the Identities key each subkey has a long number that looks similar to {36753740-2WEE-781D3-89B1-00A0C9900DSA}. So if you have five different identities in Outlook you will have five of these long numbers. Below the numbers are all the settings specific the the identity (signatures, mail rules,...). If you are restoring without reinstall and on the same PC these numbers do not change (as far as we know !) and you can just restore the registry entries by clicking on the reg file.

5. Passwords

Outlook Express, along with those of most other Microsoft applications such as Internet Explorer, stores its passwords in .PWL files in your Windows directory. There's a separate file for each username on the system. Backup the files frequently

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Outlook help and support

Account specific: How to setup an Outlook Gmail account.

Account specific: Tutorial on various Outlook Connector add-ins.

Stationery: create your own MS-Outlook template and letterhead using signatures.

Stationery: make your own Outlook Express letterhead.

Stationery: add links to images within MS-Outlook letterhead templates.

Stationery: How to import stationery templates into MS-Outlook.

Stationery: How to send HTML email using Outlook.

Planning: Schedule emails: write it now, have it sent later.

Planning: Outlook Mail Merge : how to create personalized mail merge sessions using your Contacts List.

Planning: Outlook Distribution List: how to make Outlook email distribution lists using contacts exported by Email Address Collector.

Security: Auto-preview: preview email header before download and stay away from spam and email worms.

Security: See which file extensions should be prevented from reaching your mailbox folders.

Security: How to delete unwanted e-mails by using AutoArchive and Outlook Rules, without opening these unwanted emails.

Security: How to restore Outlook default installation, toolbars and settings.

Security: How to enable or disable an Outlook add-in using the Outlook Add-in Utility.

Security: How to optimize and make Outlook faster and better without reinstalling it.

Outlook Maintenance: How to repair Outlook folders using the Inbox Repair Tool.

Outlook Maintenance: How to solve "Outlook not responding" situations.

Outlook Maintenance: How to reduce your Outlook PST file size;

Outlook Maintenance: How to send large files by email;

Outlook Maintenance: How to eliminate duplicate emails;

Outlook Maintenance: Why do you have to compact your Outlook PST file;

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How to Set Up Outlook Email on a BlackBerry

BlackBerry devices have a set-up wizard that facilitates establishing an email account on your phone. You can set up Outlook email on a BlackBerry without using a BlackBerry enterprise server. Alternatively, you can set up email for your device using your computer connected to the Internet

  From the Device

o     

Select "Email Setup" from the "Home" screen if the email set-up wizard does not automatically start when you first set up your device.

o     

Select "Create" or "Add" an email address and click the "Next" button. Newer BlackBerry models include email set up configurations for Yahoo!, Gmail and AOL. If you see this menu of options, select "Other" before clicking the "Next" button.

Read through the BlackBerry End User Agreement and click the box next to "I Agree." Click the "Next" button.

o     

Type your email address and your password, then click the "Next" button. Confirm that the email address is correctly displayed, then click "OK."

o     

Click the "Close" button to exit the email set-up wizard.

  From Your Computer

Type "www.blackberry.com/emailsetup" in the address bar of your Web browser.

Click the "Create New Account" button or log in if you have an existing account.

Create your account by typing a user name and password, retyping the password and clicking the "Continue" button.

Type your email address and password, retype your password and click the "Next" button in the "Set Up an Existing Email Account" section.

Review the email information displayed and click "OK" to confirm and exit the set-up wizard.

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Facing problem with your OUTLOOK call technical support +1-855-517-2433

Microsoft Outlook Express Setup and Troubleshooting

• Microsoft Outlook Express was Microsoft’s free e-mail client that was provided with the operating systems upto Windows XP. Outlook express can be used to send and read e-mails, subscribe to news groups. You can have multiple accounts on the same Outlook Express say different mail accounts for business and personal. Each user of the machine can also have separate accounts setup for them. 

Our certified experts will help you to:

• Perform standard or custom Microsoft Outlook Express installations*
• Repair Microsoft Outlook Express installations
• Setup and configure e-mail accounts (POP, SMTP, IMAP, Microsoft Exchange, Hotmail, Gmail, Yahoo Mail) **
• Restore e-mail backups from older versions of Microsoft Outlook to current / desired version
• Migrate from Microsoft Outlook Express to Windows Live Mail
• Estimated Resolution Time: 2-4 Hours

Media and license key is not included in the Annual Plan. We can help the customer in procuring the appropriate version of the software.

It is assumed that customer would have a valid e-mail address before we configure the software
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how to Sync your Outlook contacts to Windows Phone

Reason

This article helps you sync contacts to your Windows Phone from Outlook so you can access all of your contacts in the People Hub.


Solution


If you're using Microsoft Office Outlook without Exchange

You won't be able to use a USB cable to sync contacts from a computer to your phone if you don't have Exchange. Instead, it's a two-part sync process that involves transferring your contacts to a Windows Live account, and then syncing your contacts from Windows Live onto your phone.

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How do I backup my Outlook Express email?

Backing up is important, we all know that. And in many cases, one of the most important things to be backed up is your Outlook Express email.

Now, of course, you should be backing up your entire machine. But there are can certainly cases where all you want is to backup you email. The good news is that it's easy to do

Outlook Express stores your email in a set of ".dbx" files, one per folder. To locate where those files are located:

Click on the Tools menu

Select the Options... item

Click on the Maintenance tab

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how to Backup your Outlook Express Data: Step by Step...

Outlook express data consists of the several parts.

• Email messages
• Account settings
• Address Book (if used)
• Mail rules (if any)
• Passwords

1. Email Messages:

From the Outlook Express menu select Tools | Options | Maintenance and click the StoreFolder button. You see a dialog with the name of the directory that has your mail files. If you look in that directory you find files named after your mail folders and news groups. They all have a .DBX suffix. Outlook Express keeps all messages in these database files. If you make copies of these files regularly, you'll have a safe backup of your OE mail. 

Restore (if necessary): To restore the backup data, just copy it back to the directory. You can selectively restore folders by just copying specific files back. Alternatively, you can use OE's File | Import | Messages feature to import one or more of the backup folders. Email Account Settings

As far as we know, the procedure works for all kind of email: The regular SMTP / POP3 based email, MAPI, IMAP or even the free Hotmail Account, that is built into Outlook. For Hotmail, however, some messages and settings might be stored only at the Hotmail server ( = somewhere at Microsoft !) and not on your local PC.

2. Account settings:

Data about your mail and news accounts are stored in the registry key HKEY_CURRENT_USER\Software\Microsoft\Internet Account Manager. To save this data, start RegEdit and select that key in the left-hand pane. Then from the menu select Registry | Export Registry File. Save the file to a name like "outlook.reg". 

 Restore (if necessary) To restore the account settings, right-click the .REG file and select Merge.

Note: As an alternative, you can save the data one account at a time through Outlook Express: click Tools | Accounts | Export and specify the name of the file to save the settings. Be sure to save this information for every account. 

3. Address Book

Getting the data out of your address book for safekeeping is relatively easy. From the menu select File | Export | Address Book and select the comma separated text file as your output format. Then select the fields you want to export. To make sure you know where the backup is going, give a full path name. To restore the address book or to get your addresses onto a new system, the process is not quite symmetrical. Select File | Import | Other address book and select the text file option again. You'll be given a list of fields to import. Since you're importing a file that was created by Outlook Express, you usually don't need to make any changes here. After that, click your way on through the wizard and you'll get your address book back. 

4. Mail Rules

The mail rules are stored at HKEY_CURRENT_USER\Identities. If you run Regedit and export this entire subkey to a file the same way you did with account settings: from the menu select Registry | Export Registry File. Save the file to a name like "rules.reg". 

Restore (if necessary):  Under the Identities key each subkey has a long number that looks similar to {36753740-2WEE-781D3-89B1-00A0C9900DSA}. So if you have five different identities in Outlook you will have five of these long numbers. Below the numbers are all the settings specific the the identity (signatures, mail rules,...). If you are restoring without reinstall and on the same PC these numbers do not change (as far as we know !) and you can just restore the registry entries by clicking on the reg file.

5. Passwords

Outlook Express, along with those of most other Microsoft applications such as Internet Explorer, stores its passwords in .PWL files in your Windows directory. There's a separate file for each username on the system. Backup the files frequently

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how to Apple iPhone Setup with Outlook/Exchange

NOTES: This has been tested with version 2.0.1 of the iPhone 3G and version 2.0.2 of the original iPhone. To check your version, click on Settings, then General, then About. Upgrade to 2.0 or higher using your iTunes software (BACKUP YOUR iPHONE DATA. UPGRADING WILL WIPE YOUR PHONE. WE DOES NOT ASSUME RESPONSIBILITY FOR LOSS OF DATA).

Step 1

From the home screen, select Settings. Then select Mail, Contacts, Calendars.

Step 2

Select Exchange.

Step 3

Select Add Account. This step is skipped if this is the first email account on the phone.

Step 4

In the Email field, enter your full District email address (for example, username@techbuddiesonline.com).

In the Username field, the first part of your email address before the "@" symbol. Then append "@AD". For example, for the email is username@techbuddiesonline.com, enter "username@AD" (without quotes).
In the Password field, enter the same password used for your District email.
The Description field is optional.

Click Next.

Step 5

In the Server field, enter "outlook.techbuddiesonline.com" (without quotes).

Click Next.

Step 6

Choose which options you'd like synchronized.

Click Save.

The iPhone will automatically start downloading information.

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Common Outlook problems that can be resolved easily

Outlook helps in managing various email accounts, schedule appointments, create distribution list for bulk emailing, creating reminders and tasks and many more functions within a single platform. Users with many email accounts, both business and personal, can make use of the facilities of Outlook for easily managing their emails and appointments. Though Outlook is a very useful and refined application, it may trouble the users with serious Outlook problems.

Most of the Outlook problems results from minute mistakes, not only from the user, but also from the program side. Issues mostly occur due to damaging internal files and tables. Rarely, the issues can be due to external reasons like viruses or hardware- software updation. Some of the Outlook problems are discussed in this article.

Loading of Outlook

When starting Outlook for the first time, the program will obviously take some time to import the settings and libraries. If you don’t have an account in Outlook, you will have to create one for sending and receiving the messages. If you want to sync other email accounts with Outlook, do that. If still Outlook is slow while receiving or sending emails, the issue can be fixed by updating the program through Microsoft update.

Calendar problems

Though Outlook calendars are a very useful utility, there are many errors and issues associated calendars. If the synching of the calendar is not done properly, the orphaned events will keep on popping up and sometimes, important events will be missed. Synching Outlook with all the devices on which the account is configured will resolve the issue. Most issues can be resolved by simply updating the program.

Problems with ‘To Do’ Bar

To Do bar is the feature for accessing the things that are to be done for a particular period. Sometimes the To Do bar will not work as expected. All Day Events are not displayed properly, which results in you missing that activity. When searching using the Find All options, messages may not always come up. These problems can be resolved by altering the settings of the To DO bar.

If you are facing any of these or other issues, feel free to contact Outlook tech support for assistance and guidance

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Try these tips to resolve Outlook problems with an error message “The object could not be found”

You can use your Outlook 2007 for configuring different webmail accounts, scheduling tasks and appointments etc. However sometimes, you may encounter some Outlook problems with this application. One of such Outlook problems comes with an error message “The object could not be found.”

Causes of such Outlook problems

The main reason for such issues is a corrupted data cache file.

Remedies for these Outlook problems

You need to remove the corrupted file and create a new copy of data cache file. Once you delete the corrupted data cache file and create a new one, this issue will be resolved.

Steps to resolve such Outlook problems in XP operating system

First of all, open your Windows folder, and click on the Tools menu. Then, select Folder Options and select the View tab. Now, select the option “Show hidden files and folders” and click OK.

Then, click on Start, select My computer and double click on C: drive. Go to the location “Documents and Settings” > “(username)” > “Local Settings” > “Application Data” > “Microsoft” > “Forms.” Then, right click on the fileFrmcache.dat and select delete from the right click Menu.

Steps to resolve such Outlook problems in Vista and Windows 7

Open your Windows folder and click on Organize. Then, click Folder and search options and click on the View tab. Now, select Show hidden files and folders and click OK.

Then, click on Start, and then on Computer. Double click on the C: drive and navigate to “Users” > “(username)” > “AppData” > “Local” > “Microsoft” > “Forms.” Then, right click on Frmcache.dat and select Delete.

After deleting the data cache file, you need to restart Outlook 2007 to get these Outlook problems resolved. The email program will create a new data cache file automatically.

If your Outlook problems persists, maybe you ought to contact the Outlook support team for help.

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