how to Outlook add-ins solution

How to increase your productivity using DS Development Outlook add-ins

Our Outlook Add-ins

Bells & Whistles for Outlook
Easy Mail Merge
Auto Reply Manager
Auto Follow Up
SilentMail for Outlook

 DS Development Outlook add-ins - concept

All our Outlook add-ins are designed for Outlook productivity targets: no matter how you are using Outlook, we are sure one or more of our Outlook add-ins can easily match your needs, helping you to compose and manage emails faster and better.

The concept of the DS Development Outlook add-ins relays on the following real-live, common situations:

when composing emails, we all deal with repetitive blocks of email text, even if it's a greeting line, a business proposition, a set of help instructions or a simple email signature;

 for various occasions, everyone has to send the same email to several people, like a business newsletter or a Christmas email;

we all have holidays: using an email autoresponder for such periods will help you stay away from your computer for a while;

 upgrading your computer is likely to happen once in a while, so you need a way to migrate your contacts to the new Windows installation.

To meet such common demands, we developed a range of Outlook add-ins. Our add-ins concept is simple: make Outlook work harder for you!

 Outlook add-ins - practical functionality examples

Below you can find a set of links to other DS Development pages, detailing how to use each of our Outlook add-ins for common tasks. If you wish to suggest us new ideas for Outlook add-ins, you are welcome to contact us.

how to send automatic emails with our Outlook autoresponder add-in;

how to create and send a personalised Outlook newsletter;

 how to automatically insert greetings when replying to Outlook email messages;

how to mass extract email addresses from Outlook emails;

how to predefine and use Outlook email templates when composing Outlook messages;

how to automatically forward or redirect an incoming Outlook email;

 how to manage Outlook add-ins.

 Other resources for Outlook add-ins

Here is a list of links pointing you to 3rd party web sites were you are likely to find information related to Outlook add-ins and Outlook troubleshooting:

Slipstick Systems - utilities, add-ins, how to's and other solutions for Microsoft Outlook and Microsoft Exchange;

HowTo-Outlook - provides help and news for Microsoft Office Outlook and Microsoft Outlook related add-ins;

Microsoft Office Marketplace - find third-party products and services on the Office Marketplace that complement Office, such as add-ins, templates, live support and more;

 Office Zealot - home of the Microsoft Office system enthusiasts.
All our Outlook add-ins support Microsoft Office Outlook 2007 and Microsoft Windows Vista (32/64). For add-in management purposes, we offer you for free the Outlook Add-ins utility: using this program, you can easily manage all your Outlook add-ins (enable/disable). This Outlook add-ins utility is installed as part of the Bells & Whistles add-in installation: if you choose to uninstall Bells & Whistles, you have the option to keep the add-ins utility for free.

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how to Gmail folders in your mail client configuration

The [Gmail] subfolders represent the special labels visible in the Gmail web interface: All Mail, Drafts, Sent Mail, Spam, Starred and Trash.

[Gmail]/All Mail contains all of your messages in Gmail, including your sent and archived messages. Any messages that you see in your inbox will also appear in the [Gmail]/All Mailfolder.

If you save any drafts in the web interface, they can be found in the [Gmail]/Drafts folder. We recommend that you set this folder as the drafts folder for your email client, so that any drafts you save in your client will be waiting for you in the web interface as well.

Moving a message to [Gmail]/Trash in your email client will move the message to Trash in the web interface and will mark the message for permanent deletion. Moving a message to[Gmail]/Spam will report the message to Gmail as spam and will also mark the message for permanent deletion. We strongly recommend that you do not set either of these folders as the trash folder for your email client.

Please note that you cannot remove the [Gmail] subfolders from your email client.

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how to Backup your Outlook Express Data

Outlook express data consists of the several parts


1. Email Messages:

From the Outlook Express menu select Tools | Options | Maintenance and click the StoreFolder button. You see a dialog with the name of the directory that has your mail files. If you look in that directory you find files named after your mail folders and news groups. They all have a .DBX suffix. Outlook Express keeps all messages in these database files. If you make copies of these files regularly, you'll have a safe backup of your OE mail. 

Restore (if necessary): To restore the backup data, just copy it back to the directory. You can selectively restore folders by just copying specific files back. Alternatively, you can use OE's File | Import | Messages feature to import one or more of the backup folders. Email Account Settings

As far as we know, the procedure works for all kind of email: The regular SMTP / POP3 based email, MAPI, IMAP or even the free Hotmail Account, that is built into Outlook. For Hotmail, however, some messages and settings might be stored only at the Hotmail server ( = somewhere at Microsoft !) and not on your local PC.

2. Account settings:

Data about your mail and news accounts are stored in the registry key HKEY_CURRENT_USER\Software\Microsoft\Internet Account Manager. To save this data, start RegEdit and select that key in the left-hand pane. Then from the menu select Registry | Export Registry File. Save the file to a name like "outlook.reg". 

 Restore (if necessary) To restore the account settings, right-click the .REG file and select Merge.

Note: As an alternative, you can save the data one account at a time through Outlook Express: click Tools | Accounts | Export and specify the name of the file to save the settings. Be sure to save this information for every account. 

3. Address Book

Getting the data out of your address book for safekeeping is relatively easy. From the menu select File | Export | Address Book and select the comma separated text file as your output format. Then select the fields you want to export. To make sure you know where the backup is going, give a full path name. To restore the address book or to get your addresses onto a new system, the process is not quite symmetrical. Select File | Import | Other address book and select the text file option again. You'll be given a list of fields to import. Since you're importing a file that was created by Outlook Express, you usually don't need to make any changes here. After that, click your way on through the wizard and you'll get your address book back. 

4. Mail Rules

The mail rules are stored at HKEY_CURRENT_USER\Identities. If you run Regedit and export this entire subkey to a file the same way you did with account settings: from the menu select Registry | Export Registry File. Save the file to a name like "rules.reg". 

Restore (if necessary):  Under the Identities key each subkey has a long number that looks similar to {36753740-2WEE-781D3-89B1-00A0C9900DSA}. So if you have five different identities in Outlook you will have five of these long numbers. Below the numbers are all the settings specific the the identity (signatures, mail rules,...). If you are restoring without reinstall and on the same PC these numbers do not change (as far as we know !) and you can just restore the registry entries by clicking on the reg file.

5. Passwords

Outlook Express, along with those of most other Microsoft applications such as Internet Explorer, stores its passwords in .PWL files in your Windows directory. There's a separate file for each username on the system. Backup the files frequently

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Outlook help and support

Account specific: How to setup an Outlook Gmail account.

Account specific: Tutorial on various Outlook Connector add-ins.

Stationery: create your own MS-Outlook template and letterhead using signatures.

Stationery: make your own Outlook Express letterhead.

Stationery: add links to images within MS-Outlook letterhead templates.

Stationery: How to import stationery templates into MS-Outlook.

Stationery: How to send HTML email using Outlook.

Planning: Schedule emails: write it now, have it sent later.

Planning: Outlook Mail Merge : how to create personalized mail merge sessions using your Contacts List.

Planning: Outlook Distribution List: how to make Outlook email distribution lists using contacts exported by Email Address Collector.

Security: Auto-preview: preview email header before download and stay away from spam and email worms.

Security: See which file extensions should be prevented from reaching your mailbox folders.

Security: How to delete unwanted e-mails by using AutoArchive and Outlook Rules, without opening these unwanted emails.

Security: How to restore Outlook default installation, toolbars and settings.

Security: How to enable or disable an Outlook add-in using the Outlook Add-in Utility.

Security: How to optimize and make Outlook faster and better without reinstalling it.

Outlook Maintenance: How to repair Outlook folders using the Inbox Repair Tool.

Outlook Maintenance: How to solve "Outlook not responding" situations.

Outlook Maintenance: How to reduce your Outlook PST file size;

Outlook Maintenance: How to send large files by email;

Outlook Maintenance: How to eliminate duplicate emails;

Outlook Maintenance: Why do you have to compact your Outlook PST file;

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