how to Gmail folders in your mail client configuration

The [Gmail] subfolders represent the special labels visible in the Gmail web interface: All Mail, Drafts, Sent Mail, Spam, Starred and Trash.

[Gmail]/All Mail contains all of your messages in Gmail, including your sent and archived messages. Any messages that you see in your inbox will also appear in the [Gmail]/All Mailfolder.

If you save any drafts in the web interface, they can be found in the [Gmail]/Drafts folder. We recommend that you set this folder as the drafts folder for your email client, so that any drafts you save in your client will be waiting for you in the web interface as well.

Moving a message to [Gmail]/Trash in your email client will move the message to Trash in the web interface and will mark the message for permanent deletion. Moving a message to[Gmail]/Spam will report the message to Gmail as spam and will also mark the message for permanent deletion. We strongly recommend that you do not set either of these folders as the trash folder for your email client.

Please note that you cannot remove the [Gmail] subfolders from your email client.

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how to Gmail setup in Outlook 2003 and 2007

To set up your Outlook 2003 client to work with Gmail:
Enable IMAP in Gmail. Don't forget to click Save Changes when you're done.
Open Outlook.
Click the Tools menu, and select E-mail Accounts...
Click Add a new e-mail account, then click Next.
Choose IMAP as your server type by clicking the radio button, and click Next.
Fill in all necessary fields to include the following information:

User Information
Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
Email Address: Enter your full email address (username@gmail.com). Google Apps users, enter your address in the format username@your_domain.com

Server Information
Incoming mail server3 (IMAP): imap.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com

Login Information
User Name: Enter your full email address (including @gmail.com or @your_domain.com)
Password: Enter your Gmail password

7.Click More Settings... and then click the Outgoing Server tab.

8.Check the box next to 'My outgoing server (SMTP) requires authentication' and select Use same settings as my incoming mail server.

9.Click the Advanced tab, and check the box next to 'This server requires an encrypted connection (SSL)' underIncoming Server (IMAP). Also, enter 993 in the Incoming server (IMAP) box.

10.Check the box next to 'This server requires an encrypted connection (SSL)' under Outgoing Server (SMTP), and enter 465 in the Outgoing server (SMTP) box.

11.Click OK.

12.Click Next, and then click Finish.

13.Download the latest updates for Outlook from Microsoft. This will help prevent the most common Outlook errors that Gmail users see.

14.Check our recommended client settings, and adjust your client's settings as needed.

Congratulations! You're done configuring your client to send and retrieve Gmail messages.

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