how to Outlook add-ins solution

How to increase your productivity using DS Development Outlook add-ins

Our Outlook Add-ins

Bells & Whistles for Outlook
Easy Mail Merge
Auto Reply Manager
Auto Follow Up
SilentMail for Outlook

 DS Development Outlook add-ins - concept

All our Outlook add-ins are designed for Outlook productivity targets: no matter how you are using Outlook, we are sure one or more of our Outlook add-ins can easily match your needs, helping you to compose and manage emails faster and better.

The concept of the DS Development Outlook add-ins relays on the following real-live, common situations:

when composing emails, we all deal with repetitive blocks of email text, even if it's a greeting line, a business proposition, a set of help instructions or a simple email signature;

 for various occasions, everyone has to send the same email to several people, like a business newsletter or a Christmas email;

we all have holidays: using an email autoresponder for such periods will help you stay away from your computer for a while;

 upgrading your computer is likely to happen once in a while, so you need a way to migrate your contacts to the new Windows installation.

To meet such common demands, we developed a range of Outlook add-ins. Our add-ins concept is simple: make Outlook work harder for you!

 Outlook add-ins - practical functionality examples

Below you can find a set of links to other DS Development pages, detailing how to use each of our Outlook add-ins for common tasks. If you wish to suggest us new ideas for Outlook add-ins, you are welcome to contact us.

how to send automatic emails with our Outlook autoresponder add-in;

how to create and send a personalised Outlook newsletter;

 how to automatically insert greetings when replying to Outlook email messages;

how to mass extract email addresses from Outlook emails;

how to predefine and use Outlook email templates when composing Outlook messages;

how to automatically forward or redirect an incoming Outlook email;

 how to manage Outlook add-ins.

 Other resources for Outlook add-ins

Here is a list of links pointing you to 3rd party web sites were you are likely to find information related to Outlook add-ins and Outlook troubleshooting:

Slipstick Systems - utilities, add-ins, how to's and other solutions for Microsoft Outlook and Microsoft Exchange;

HowTo-Outlook - provides help and news for Microsoft Office Outlook and Microsoft Outlook related add-ins;

Microsoft Office Marketplace - find third-party products and services on the Office Marketplace that complement Office, such as add-ins, templates, live support and more;

 Office Zealot - home of the Microsoft Office system enthusiasts.
All our Outlook add-ins support Microsoft Office Outlook 2007 and Microsoft Windows Vista (32/64). For add-in management purposes, we offer you for free the Outlook Add-ins utility: using this program, you can easily manage all your Outlook add-ins (enable/disable). This Outlook add-ins utility is installed as part of the Bells & Whistles add-in installation: if you choose to uninstall Bells & Whistles, you have the option to keep the add-ins utility for free.

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how to Gmail folders in your mail client configuration

The [Gmail] subfolders represent the special labels visible in the Gmail web interface: All Mail, Drafts, Sent Mail, Spam, Starred and Trash.

[Gmail]/All Mail contains all of your messages in Gmail, including your sent and archived messages. Any messages that you see in your inbox will also appear in the [Gmail]/All Mailfolder.

If you save any drafts in the web interface, they can be found in the [Gmail]/Drafts folder. We recommend that you set this folder as the drafts folder for your email client, so that any drafts you save in your client will be waiting for you in the web interface as well.

Moving a message to [Gmail]/Trash in your email client will move the message to Trash in the web interface and will mark the message for permanent deletion. Moving a message to[Gmail]/Spam will report the message to Gmail as spam and will also mark the message for permanent deletion. We strongly recommend that you do not set either of these folders as the trash folder for your email client.

Please note that you cannot remove the [Gmail] subfolders from your email client.

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How to Set Up Outlook Email on a BlackBerry

BlackBerry devices have a set-up wizard that facilitates establishing an email account on your phone. You can set up Outlook email on a BlackBerry without using a BlackBerry enterprise server. Alternatively, you can set up email for your device using your computer connected to the Internet

  From the Device

o     

Select "Email Setup" from the "Home" screen if the email set-up wizard does not automatically start when you first set up your device.

o     

Select "Create" or "Add" an email address and click the "Next" button. Newer BlackBerry models include email set up configurations for Yahoo!, Gmail and AOL. If you see this menu of options, select "Other" before clicking the "Next" button.

Read through the BlackBerry End User Agreement and click the box next to "I Agree." Click the "Next" button.

o     

Type your email address and your password, then click the "Next" button. Confirm that the email address is correctly displayed, then click "OK."

o     

Click the "Close" button to exit the email set-up wizard.

  From Your Computer

Type "www.blackberry.com/emailsetup" in the address bar of your Web browser.

Click the "Create New Account" button or log in if you have an existing account.

Create your account by typing a user name and password, retyping the password and clicking the "Continue" button.

Type your email address and password, retype your password and click the "Next" button in the "Set Up an Existing Email Account" section.

Review the email information displayed and click "OK" to confirm and exit the set-up wizard.

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Facing problem with your OUTLOOK call technical support +1-855-517-2433

Microsoft Outlook Express Setup and Troubleshooting

• Microsoft Outlook Express was Microsoft’s free e-mail client that was provided with the operating systems upto Windows XP. Outlook express can be used to send and read e-mails, subscribe to news groups. You can have multiple accounts on the same Outlook Express say different mail accounts for business and personal. Each user of the machine can also have separate accounts setup for them. 

Our certified experts will help you to:

• Perform standard or custom Microsoft Outlook Express installations*
• Repair Microsoft Outlook Express installations
• Setup and configure e-mail accounts (POP, SMTP, IMAP, Microsoft Exchange, Hotmail, Gmail, Yahoo Mail) **
• Restore e-mail backups from older versions of Microsoft Outlook to current / desired version
• Migrate from Microsoft Outlook Express to Windows Live Mail
• Estimated Resolution Time: 2-4 Hours

Media and license key is not included in the Annual Plan. We can help the customer in procuring the appropriate version of the software.

It is assumed that customer would have a valid e-mail address before we configure the software
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how to Sync your Outlook contacts to Windows Phone

Reason

This article helps you sync contacts to your Windows Phone from Outlook so you can access all of your contacts in the People Hub.


Solution


If you're using Microsoft Office Outlook without Exchange

You won't be able to use a USB cable to sync contacts from a computer to your phone if you don't have Exchange. Instead, it's a two-part sync process that involves transferring your contacts to a Windows Live account, and then syncing your contacts from Windows Live onto your phone.

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How do I backup my Outlook Express email?

Backing up is important, we all know that. And in many cases, one of the most important things to be backed up is your Outlook Express email.

Now, of course, you should be backing up your entire machine. But there are can certainly cases where all you want is to backup you email. The good news is that it's easy to do

Outlook Express stores your email in a set of ".dbx" files, one per folder. To locate where those files are located:

Click on the Tools menu

Select the Options... item

Click on the Maintenance tab

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how to Backup your Outlook Express Data: Step by Step...

Outlook express data consists of the several parts.

• Email messages
• Account settings
• Address Book (if used)
• Mail rules (if any)
• Passwords

1. Email Messages:

From the Outlook Express menu select Tools | Options | Maintenance and click the StoreFolder button. You see a dialog with the name of the directory that has your mail files. If you look in that directory you find files named after your mail folders and news groups. They all have a .DBX suffix. Outlook Express keeps all messages in these database files. If you make copies of these files regularly, you'll have a safe backup of your OE mail. 

Restore (if necessary): To restore the backup data, just copy it back to the directory. You can selectively restore folders by just copying specific files back. Alternatively, you can use OE's File | Import | Messages feature to import one or more of the backup folders. Email Account Settings

As far as we know, the procedure works for all kind of email: The regular SMTP / POP3 based email, MAPI, IMAP or even the free Hotmail Account, that is built into Outlook. For Hotmail, however, some messages and settings might be stored only at the Hotmail server ( = somewhere at Microsoft !) and not on your local PC.

2. Account settings:

Data about your mail and news accounts are stored in the registry key HKEY_CURRENT_USER\Software\Microsoft\Internet Account Manager. To save this data, start RegEdit and select that key in the left-hand pane. Then from the menu select Registry | Export Registry File. Save the file to a name like "outlook.reg". 

 Restore (if necessary) To restore the account settings, right-click the .REG file and select Merge.

Note: As an alternative, you can save the data one account at a time through Outlook Express: click Tools | Accounts | Export and specify the name of the file to save the settings. Be sure to save this information for every account. 

3. Address Book

Getting the data out of your address book for safekeeping is relatively easy. From the menu select File | Export | Address Book and select the comma separated text file as your output format. Then select the fields you want to export. To make sure you know where the backup is going, give a full path name. To restore the address book or to get your addresses onto a new system, the process is not quite symmetrical. Select File | Import | Other address book and select the text file option again. You'll be given a list of fields to import. Since you're importing a file that was created by Outlook Express, you usually don't need to make any changes here. After that, click your way on through the wizard and you'll get your address book back. 

4. Mail Rules

The mail rules are stored at HKEY_CURRENT_USER\Identities. If you run Regedit and export this entire subkey to a file the same way you did with account settings: from the menu select Registry | Export Registry File. Save the file to a name like "rules.reg". 

Restore (if necessary):  Under the Identities key each subkey has a long number that looks similar to {36753740-2WEE-781D3-89B1-00A0C9900DSA}. So if you have five different identities in Outlook you will have five of these long numbers. Below the numbers are all the settings specific the the identity (signatures, mail rules,...). If you are restoring without reinstall and on the same PC these numbers do not change (as far as we know !) and you can just restore the registry entries by clicking on the reg file.

5. Passwords

Outlook Express, along with those of most other Microsoft applications such as Internet Explorer, stores its passwords in .PWL files in your Windows directory. There's a separate file for each username on the system. Backup the files frequently

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Common Outlook problems that can be resolved easily

Outlook helps in managing various email accounts, schedule appointments, create distribution list for bulk emailing, creating reminders and tasks and many more functions within a single platform. Users with many email accounts, both business and personal, can make use of the facilities of Outlook for easily managing their emails and appointments. Though Outlook is a very useful and refined application, it may trouble the users with serious Outlook problems.

Most of the Outlook problems results from minute mistakes, not only from the user, but also from the program side. Issues mostly occur due to damaging internal files and tables. Rarely, the issues can be due to external reasons like viruses or hardware- software updation. Some of the Outlook problems are discussed in this article.

Loading of Outlook

When starting Outlook for the first time, the program will obviously take some time to import the settings and libraries. If you don’t have an account in Outlook, you will have to create one for sending and receiving the messages. If you want to sync other email accounts with Outlook, do that. If still Outlook is slow while receiving or sending emails, the issue can be fixed by updating the program through Microsoft update.

Calendar problems

Though Outlook calendars are a very useful utility, there are many errors and issues associated calendars. If the synching of the calendar is not done properly, the orphaned events will keep on popping up and sometimes, important events will be missed. Synching Outlook with all the devices on which the account is configured will resolve the issue. Most issues can be resolved by simply updating the program.

Problems with ‘To Do’ Bar

To Do bar is the feature for accessing the things that are to be done for a particular period. Sometimes the To Do bar will not work as expected. All Day Events are not displayed properly, which results in you missing that activity. When searching using the Find All options, messages may not always come up. These problems can be resolved by altering the settings of the To DO bar.

If you are facing any of these or other issues, feel free to contact Outlook tech support for assistance and guidance

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Try these tips to resolve Outlook problems with an error message “The object could not be found”

You can use your Outlook 2007 for configuring different webmail accounts, scheduling tasks and appointments etc. However sometimes, you may encounter some Outlook problems with this application. One of such Outlook problems comes with an error message “The object could not be found.”

Causes of such Outlook problems

The main reason for such issues is a corrupted data cache file.

Remedies for these Outlook problems

You need to remove the corrupted file and create a new copy of data cache file. Once you delete the corrupted data cache file and create a new one, this issue will be resolved.

Steps to resolve such Outlook problems in XP operating system

First of all, open your Windows folder, and click on the Tools menu. Then, select Folder Options and select the View tab. Now, select the option “Show hidden files and folders” and click OK.

Then, click on Start, select My computer and double click on C: drive. Go to the location “Documents and Settings” > “(username)” > “Local Settings” > “Application Data” > “Microsoft” > “Forms.” Then, right click on the fileFrmcache.dat and select delete from the right click Menu.

Steps to resolve such Outlook problems in Vista and Windows 7

Open your Windows folder and click on Organize. Then, click Folder and search options and click on the View tab. Now, select Show hidden files and folders and click OK.

Then, click on Start, and then on Computer. Double click on the C: drive and navigate to “Users” > “(username)” > “AppData” > “Local” > “Microsoft” > “Forms.” Then, right click on Frmcache.dat and select Delete.

After deleting the data cache file, you need to restart Outlook 2007 to get these Outlook problems resolved. The email program will create a new data cache file automatically.

If your Outlook problems persists, maybe you ought to contact the Outlook support team for help.

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how to Gmail setup in Outlook 2003 and 2007

To set up your Outlook 2003 client to work with Gmail:
Enable IMAP in Gmail. Don't forget to click Save Changes when you're done.
Open Outlook.
Click the Tools menu, and select E-mail Accounts...
Click Add a new e-mail account, then click Next.
Choose IMAP as your server type by clicking the radio button, and click Next.
Fill in all necessary fields to include the following information:

User Information
Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
Email Address: Enter your full email address (username@gmail.com). Google Apps users, enter your address in the format username@your_domain.com

Server Information
Incoming mail server3 (IMAP): imap.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com

Login Information
User Name: Enter your full email address (including @gmail.com or @your_domain.com)
Password: Enter your Gmail password

7.Click More Settings... and then click the Outgoing Server tab.

8.Check the box next to 'My outgoing server (SMTP) requires authentication' and select Use same settings as my incoming mail server.

9.Click the Advanced tab, and check the box next to 'This server requires an encrypted connection (SSL)' underIncoming Server (IMAP). Also, enter 993 in the Incoming server (IMAP) box.

10.Check the box next to 'This server requires an encrypted connection (SSL)' under Outgoing Server (SMTP), and enter 465 in the Outgoing server (SMTP) box.

11.Click OK.

12.Click Next, and then click Finish.

13.Download the latest updates for Outlook from Microsoft. This will help prevent the most common Outlook errors that Gmail users see.

14.Check our recommended client settings, and adjust your client's settings as needed.

Congratulations! You're done configuring your client to send and retrieve Gmail messages.

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How to configure you GMail account in OUTLOOK

Why should I use Outlook for my Gmail address?

Although the web based system of Google Gmail is one of the most feature rich webmail platforms, you may want to handle your Gmail account & messages from a client email software program such as Microsoft Outlook. For example, if you are using other email addresses and not just the Gmail account, most likely you would want to read and handle all your email accounts from the same interface & program.

Configuring the Outook Gmail settings.

You can configure Outlook to handle your Gmail account as a POP3 or as an IMAP account. Depending on your choice, you have to enable the related account option in your Gmail account (Gmail Settings -> Forwarding and POP/IMAP).

· Below, we will detail how to setup Microsoft Office Outlook 2000 to 2010 to send, receive and store email messages for a Gmail address. Before getting started, please make sure you know your Gmail email address and your Gmail password.

Start Outlook: from the main Outlook window, go to Tools -> Email Accounts.

On the Outlook popup window, select to "Add a new e-mail account" and click on Next.

On the server type step, select POP3 or IMAP (depending on your needs) for the Outlook email account type, then click on Next. There is no need to select the IMAP type, because the Gmail web based account will anyway keep a copy of all emails, just like an IMAP account would do.

On the next screen, you will have to specify your Outlook Gmail settings, such as your Gmail username and password, Gmail server addresses, Gmail server ports and Outlook Gmail display name.

 On the User Information section, enter your Name (it can be anything, but remember this is going to be the name/text that people will see when you will send them an email via your Outlook Gmail account) and your Gmail email address.

On the Server Information section, enter the Google Gmail servers:

POP Gmail servers for Outlook:
- Incoming mail server: pop.gmail.com
- Outgoing mail server: smtp.gmail.com.

IMAP Gmail server for Outlook:
- Incoming mail server: imap.gmail.com
- Outgoing mail server: smtp.gmail.com.
 

As an alternative, you may setup any other outgoing mail server that you have access to, such as your ISP's SMTP server or your own hosted outgoing server. However, if you setup a 3rd party outgoing mail server, you will not have access to sent emails via your web based Gmail account panel.

On the Logon Information section, enter your Gmail User Name (which is the same as your Gmail email address) and your Gmail password. Tick the box "Remember password" in order to make Outlook to store the Gmail password, so it will not ask you about it every time when Outlook will send/receive emails for the Gmail account.

Click on the "More Settings" button and go to the "Advanced" window tab.

If you use Gmail as a POP Outlook account:
- On the "Incoming server (POP3)" field, enter 995 and mark the box "This server requires an encrypted connection (SSL)";
- On the "Outgoing server (SMTP)" field, enter 465 and mark the box "This server requires an encrypted connection (SSL)".

If you use Gmail as an IMAP Outlook account:
- On the "Incoming server (IMAP)" field, enter 993 and mark the box "This server requires an encrypted connection (SSL)";
- On the "Outgoing server (SMTP)" field, enter 587 and mark the box "This server requires an encrypted connection (TLS)".

For both POP and IMAP, you also have to enable the option "My outgoing mail server requires authentication" from the Outgoing Server tab.

You can also change the server timeouts period: this defines the time interval for which Outlook will wait to establish a Gmail connection, before triggering a connection error. The slower your Internet connection is, the greater period you should put.
The "Delivery" options are not important for an Outlook Gmail account: no matter what you would change here, Gmail will always keep a copy of each email on the Gmail server.

When you are done setting up your Outlook Gmail advanced settings, click on OK to return to the Outlook Gmail account window.

To verify your Outlook Gmail setup, click on the "Test Account Settings" button: this will make Outlook to attempt to login to your Gmail account and to send & receive an Outlook test email. If the test will succeed, you will notice the test email in your Outlook Inbox folder. If the test fails, Outlook will prompt you with the error messages - most likely, you didn't setup the correct server settings or the Gmail password is wrong.

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Outlook Express problems fixing solution

Outlook Express is a simple, easy to use and friendly email program that gets the job done while protecting your privacy and security. The support for HTML email is superb (you can even edit the HTML source directly) and the ability to use stationery can certainly be a reason to use Outlook Express. But it lacks tools and features for heavy email users, though. Sometimes problems with Outlook Express may cause you difficulties and troubles with running your business.

Outlook Express does not include a useful spam filter; weak filters and no messages templates make Outlook Express less suited for lots of mail. All these current system shortcomings may lead to various problems with Outlook Express.

Have Outlook Express crashed and your data was missed? Have you corrupted files and now you cannot get them back? Find out here how to solve Outlook Express Problems.

Easy Outlook Express repair software can help you to recover your damaged or corrupted files. Our software can recover data and fix all Outlook Express problems. Easy Outlook Express Repair software can provide the most affordable and reliable method for getting your data back. You may want to research this software as the first step in the recovery of your data.
Easy Outlook Express Repair benefits

Depending on your data recovery needs, Easy Outlook Express Repair can provide several options when trying to recover your data. Some of those features are:
Simple installation and ease of use.
Friendly step-by-step interface.
Recovery of huge dbx files.
Fixing Outlook Express 6 problems with damaged files.

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